This guide explains how to configure payroll calculation rules and set up detailed compensation structures for employees using the Altegio payroll automation system within the new interface.
Step 1: Access the Payroll Configuration #
Navigate to the Payroll tab under an employee’s profile. To do so go to Settings > Staff and click to select employee name. You will be redirected to employees personal profile that contains various tab for configuration. Proceed to the Payroll tab.
Enter the payroll rule setup screen. This is where you define how compensation is calculated based on services, shifts, sales, and other parameters.
Step 2: Create a New Payroll Rule #
Enter a name for your rule in the “Rule name” field. This rule can define service-based pay, product commissions, shift wages, and other conditions.
Step 3: Service-based Compensation #
Enable “Pay based on services personally provided” to reward staff based on the services they directly deliver.
You can:
Set a flat payout value (e.g., 20 R$).
Enable “Set value per service or category” to customize payouts per each service type.
This model is ideal for stylists, therapists, or other professionals whose pay is linked directly to the services they perform.
Step 4: Adjust for Loyalty Programs and Discounts #
Enable this option if your business runs loyalty programs, memberships, or discounts. You can:
- Include or exclude various payment types (bonuses, gift cards, memberships).
- Choose whether promotional or discounted services are included in commission.
- Set specific payout percentages for services sold during promotions.
This feature ensures employee compensation is fair when clients receive discounts.
Step 5: Adjust Prime Cost #
Toggle “Adjust prime cost” to calculate payouts based on net income from a service. This means subtracting material or supply costs from the service price before applying any payout rate.
This helps you avoid overpaying commissions on low-margin services.
Group Events Compensation #
If your team hosts group event/sessions (e.g., yoga classes or workshops):
- Enable “Adjust group events compensation”.
- Choose how to pay: whether for hosting the event regardless of attendance, per attending client, or only if a minimum number of clients attend
Step 6: Product Sales Compensation #
Enable this option if employees earn commission on retail product sales.
You can:
- Set a flat percentage (e.g., 10%) of the product price.
- Choose whether to calculate this from the full price, discounted price, or adjusted for promotions.
- Configure the calculation order if prime costs are also involved.
Use the ‘Add from the list’ button to open a modal for product selection options.
Click the ‘Apply‘ button to include it in compensation calculation.
Adjusting for Prime Cost and Discounts
“Prime cost” refers to how much the product cost the business.
You can subtract the prime cost from the product price before or after applying the client discount.
Choose the most financially accurate order for your business to control overcompensation.
Step 7: Shift-based Compensation #
Enable this to pay employees a base wage for simply showing up.
- Set a base pay per day.
- Add a guaranteed minimum monthly income to protect staff during low-demand periods.
This is ideal for receptionists or junior staff not tied directly to bookings or sales.
Step 8: Appointment Management Compensation #
Enable this if staff members manage client bookings.
You can:
- Pay per created appointment.
- Pay per service booked within an appointment.
- Pay additionally for services marked as “completed.”
- Assign different rates per category or service.
Useful for team members who support front desk or admin roles.
Step 9: Company Revenue Sharing #
Enable Company revenue share to pay employees based on the business’s overall financial success.
You can:
Choose to calculate their share from revenue or profits.
What’s the difference? #
- Revenue is the total money earned from sales before any costs (gross income).
- Profit is what remains after expenses like rent, supplies, and salaries are deducted (net income).
Example: If your salon makes R$10,000 in revenue but spends R$7,000 on costs, the profit is R$3,000.
- 5% of revenue = R$500
- 5% of profit = R$150
Choose revenue if you want a fixed payout tied to sales. Choose profit if you want to share only when the business is truly earning.
You can apply this logic separately for:
Services (e.g., haircuts, massages, yoga classes)
Products (e.g., shampoo, hair mask, tools)
Step 10: Save Your Settings #
Once all relevant compensation methods are configured, click Save at the bottom of the page to apply the rule.
This configuration module allows for deep customization of payroll logic, ensuring fair, transparent, and efficient employee compensation tailored to your business operations.
